Why a Company Should Engage the Services of Wordwide Archiving
Wordwide Communications, formerly known as ZL Systems, is a provider of electronic documents delivery and editing services for individuals, small businesses, educational institutions, and the business community. Wordwide Communications now has 25 employees dedicated to managing the company’s email archiving needs. This includes the archiving of electronic documents and other data in an organized manner across multiple locations, including archiving servers and PCs in the United States and Canada, as well as in the archiving facility of several international outsourcing companies.
Document archiving involves the storing, indexing, and retrieval of electronic documents. The goal of this service is to make them easily accessible by any member of the organization. Users can access information from any computer that is connected to the Internet. If a person is searching for information about a specific company, all he has to do is type in its name and the date he needs it and the documents will show up in his office.
Companies that require archiving high levels in their document archiving systems should contract with Wordwide Communications. This is because the company offers document archiving services of both low and high levels, as per the requirement of the clients. Low level archiving services are usually used by small companies whose legal or financial papers are not sensitive enough to need a comprehensive document archiving system. They usually perform document archiving on a daily basis, but a high level archiving system is needed if the company processes a lot of legal or financial papers on a daily basis. Such a system can be integrated with existing software and managed by the company itself.
One of the primary benefits of using Wordwide Archives is the security of the company’s documents. When documents are stored on computers that are secured by enterprise antivirus software, users are protected against hackers and other malicious software that can gain access to the company’s confidential information. Another benefit of Wordwide Records Management Services is the auditability of documents. Through this service, any changes or deletions that have been made in the documents are readily available for review by other authorized users.
If your company requires archiving of its documents, you should consider contracting with Wordwide Records Management Services. This is because these services help you retain the confidentiality of your company’s important documents. This is because these documents are stored in multiple locations across the world. For example, they might be stored in a warehouse in India and then accessed by a team of legal assistants in the USA. These legal assistants would not be able to access the original documents in India without destroying them, and no one would be able to view them either.
Wordwide Archiving also helps you retain the legal rights to the documents that you retain from outside sources. For example, if you have a trademark agreement with another company, it is necessary for you to keep your original documents in secure storage in the event that the company no longer wants to enforce the terms of the agreement. Similarly, if you have an assignment in a lawsuit in which you are the plaintiff, it is important for you to have your original documents to prevent the other party from denying you the compensation that you are entitled to. In many cases, it may even be more cost effective to engage the services of a third-party document archiving company to handle the legal portions of your archiving needs.